Enrollment Dates and Procedures
Enrollment Begins February 24, 2020
WEATHERFORD & SAYRE CAMPUSES
Enrollment Room Hours
- Monday 8 a.m. – 4 p.m.
- Tuesday – Friday 7:30 a.m. – 4 p.m.
- February 17 — Students may arrange advisement. Contact advisor for appointment.
- February 24 — Seniors (90 or more semester hours completed), juniors (60 or more semester hours completed), and all graduate students may enroll.
- February 24 — Athletes, student employees and students not currently enrolled at SWOSU for the Spring 2020 semester may enroll throughout the enrollment period. Contact the Registrar's Office for instructions.
- March 2 — Sophomores (30 or more semester hours completed) may enroll with advisor approval.
- March 9 — Freshmen (and others who have not enrolled) may enroll with advisor approval. Please Note: Incoming freshmen under the age of 21 are required to attend and enroll through a New Student Orientation session.
Advisement opportunities will be limited during Spring Break (March 16 – 20) and the Intersession (May 11 – May 29) as a majority of the faculty will be off campus.
Notice to students completing graduation requirements at the end of this semester. Don't forget to submit your graduation application when you enroll.
Students who enroll during the late enrollment and add/drop period must meet all course requirements and may be counted absent for class days missed prior to the late enrollment.
General Enrollment Procedures
- It is the responsibility of the student to confirm admission or re-admission (if returning after being out one semester) to the university. The Application for Admission is available here.
- Students should log in through GoSWOSU, access Self Service, plan courses/sections for the appropriate semester and seek advisor approval (if classified as freshmen or sophomores) for their planned courses. Students should seek their advisor during scheduled office hours and complete the enrollment form (obtaining advisor's signature) if needed. Please Note: Beginning freshmen under the age of 21 are required to attend a New Student Orientation session.
- You may then enroll online through Self Service or in the Enrollment Room, HAB-106, on the Weatherford campus or in the Registrar's Office, SAM-100 on the Sayre campus. Holds must be cleared prior to enrollment.
- If enrolled through the Enrollment Room, you will receive a printed course schedule and bill for tuition and fees before leaving the Enrollment Room. You are not required to pay at the time of enrollment. All tuition and fees are due on or before May 29, 2020. Late payment penalties are listed below.
- I.D.s are available year-round in the Memorial Student Union (Second Floor) during regular office hours on the Weatherford campus and in the Administration Office on the Sayre campus. Students will need proof of enrollment (course schedule printout) and a valid photo I.D.
- Parking permits may be obtained at the Department of Public Safety.
All Eligible Students Are Encouraged to Enroll During The Pre-Enrollment Periods.
If at all possible, you should enroll during the enrollment periods as listed above. If it is absolutely impossible for you to enroll during one of these periods, you may enroll on May 29, 2020. Follow the general enrollment procedures stated previously.
Online enrollment is available to eligible students on assigned enrollment dates through Campus Connect. Online self-enrollment is only available to students who have completed at least 60 credit hours and one semester at SWOSU.
Special Notice to High School Seniors
Welcome to Southwestern
The 1000- and 2000-level courses are appropriate for your enrollment. These are regular classes taken by University freshmen and sophomores. Work with your advisor to select up to a total of nine credit hours.
All students enrolling at Southwestern Oklahoma State University for the first time are required to have on file in the Registrar's Office (prior to enrollment) the following:
- Application for admission.
- Immunization record must be on file with Student Health Services by the end of the first semester of enrollment.
- High School transcript* and ACT scores (freshmen & students transferring with less than 24 credit hours).
- Official transcripts* from all colleges previously attended must be on file by the end of the first semester of enrollment.
- Foreign students note special requirements and should contact the Office of International Student Affairs.
- Students with questionable academic standing and/or high school curricular deficiencies should inquire at the Registrar's Office.
*Before enrolling, you will be required to provide a transcript to date. Final transcripts will also be required (as soon as available) to complete your admission file.
Refunds are made for approved total withdrawals from the University as follows:
- June 1 – 8 — 100% refund
- After June 8 — No Refund, 100% charge
- June 1 – 2 — 100% refund
- After June 2 — No Refund, 100% charge
- June 29 – 30 — 100% refund
- After July 2 — No Refund, 100% charge
Interim/Seminar Courses (courses less than 4 weeks) includes courses offered in May
- Prior to the first day of class
Any student who totally withdraws from the University during the defined add/drop period shall receive a 100 percent refund of the total tuition and fees assessed to that student. A prorated portion of financial aid received for that semester must be repaid immediately. After the add/drop period, the charge shall be 100 percent of the total tuition and fees assessed to that student. Total withdrawals are processed through the Registrar's Office or firstname.lastname@example.org. Requests for total withdrawals must be processed either in person or through the student's SWOSU e-mail account.
Every Title IV aid recipient who enacts a complete withdrawal before the 60 percent point in a semester will be billed for all money required to be returned to the federal government due to the Return of Title IV Aid policy. The billing amount will be equal to 40 percent or more of your tuition and fee charges for the semester. The formula for aid return is available in the Office of Student Financial Services.
Notice: Tuition and fees are due in the Bursar's Office On or Before May 29, 2020
Penalties for Late Payment of Tuition
- June 9, 3:30 p.m. — Late payment penalty in effect: 5 percent of Balance Due (Total = Balance Due x 1.05)
- July 6, 3:30 p.m. — Additional late payment penalty in effect: 5 percent of Balance Due (Total = Balance Due x 1.05)
The Bursar’s office will not send a paper bill. Students can access their account balance on Self Service — Student Finance.
Students are responsible for payment for the cost of attendance for their education. Students receiving scholarships, loans, or grants are subject to all penalties if they fail to insure that the necessary paperwork to receive such financial aid is completed on time. Students who have payment problems must report to the Bursar’s Office, room HAB-109 on the Weatherford campus and room ADM-100 on the Sayre campus. Student accounts that remain unpaid at the end of the semester are subject to assignment for collection. Students are responsible for any additional charges made by the collection company for this service.
Precautions & Special Information
- Holds: All financial obligations must be cleared through the Business office prior to enrollment. All other holds ("Admission", etc.) must also be cleared prior to enrollment.
- Overloads: An undergraduate student will be allowed to enroll in an overload only with the approval and signature of the Provost or his/her designee in the specified place on the enrollment schedule. A graduate student who wishes to enroll in an overload must have the written approval of the Graduate Dean. Interim seminars do not count on a student’s summer load. Seminars during the regular summer semester DO count on the summer load. An overload is defined as: Undergraduate — summer semester — 10 or more hours; Graduate — summer semester — 10 ore more hours.
- Teacher Education Courses: Students may enroll in "Department of Education only" courses after admission requirements are complete. Students who have been admitted to the Department of Education and have allowed their GPA to fall below 2.50 will be prevented from enrolling in these courses. The only exception will be those students with special permission from the Chair of the Department of Education. (A list of restricted courses is available in the Office of the Chair of the Department of Education, EDU-102).
- Teacher Education Professional Semester Courses: (Mini-Block and Student Teaching) In addition to the Teacher Education admission requirement, students may enroll in the Professional Semester courses only after submitting an application for Student Teaching and obtaining a signature from the Department of Education on the enrollment schedule. The space provided for "Special Approval" should be used for this signature.
- Professional Nursing Courses: Students may enroll in a restricted Professional Nursing course only after obtaining the signature of an approved nursing advisor on the enrollment schedule in the space provided for "Special Approval."
- Professional Pharmacy Courses: Students may enroll in restricted Professional Pharmacy courses only after admission to the College of Pharmacy or with a special permit form from the Dean of the College of Pharmacy.
- Graduate Credit: Students wishing to pursue a master’s degree must be admitted into a master’s degree program before enrolling beyond nine graduate hours. Only nine hours from another university or taken from Southwestern before being admitted to a degree program may transfer into the degree program. Students seeking certification or taking graduate credit with no intention of seeking a master’s degree must submit credentials and be admitted to graduate school before enrolling in coursework past nine graduate credit hours.
- Four–Year Degree Plans: SWOSU offers many educational programs resulting in BS/BA degrees to be completed in four years. The “SWOSU Four-Year Degree Plan” is designed as an agreement between the first-time freshman and the University specifying the conditions that must be met for progression toward completion of a BS/BA degree in four years. During the first semester of the freshman year, the student and his/her advisor will design the student’s tentative “SWOSU Four-Year Degree Plan.” The student must make an appointment each semester with the advisor to review the plan and evaluate the progress.
- Individual Studies: If a student is enrolling in an Individual Study by arrangement with an instructor, s/he must complete an Individual Study form obtained from the appropriate Department Head during advisement. The Individual Study form should be sent to the office of the Vice President for Student Affairs or his/her designee before final enrollment processing in the Enrollment Room (HAB-106).
- Oklahoma Scholar-Leadership Enrichment Program (OSLEP): Southwestern participates in the Oklahoma SLEP program. Sophomore, junior, senior and graduate students with a 3.0 or higher grade-point average may apply and receive two or three credits for the OSLEP seminar. Contact Dr. John Hayden (580.774.7072) for information and application materials.
- Interactive Video: Classes are conducted via two-way audio/video by SWOSU Faculty for students on Weatherford and Sayre campuses and various other Western Oklahoma locations. Students will attend all classes on their home campus. Students may be required to travel to the Weatherford campus for final examinations. Interactive Video classes are identified in the course listings.
The Americans with Disabilities Act Amendments Act (ADAAA) requires the provision of "reasonable accommodations" to those qualified individuals with disabilities by providing equal, non-discriminatory program access in the academic setting. Students need to take the verifying documentation to the Dean of Students Office, where it will be kept confidential and private to the extent possible. In most cases, verifying documents can be obtained from doctors, licensed psychologists or other professionals licensed to determine the existence, severity of and characteristics of the disability or disabilities. This documentation should include the functional impact of the disability or disabilities. It is the student's responsibility to request documentation from such professionals, and to request a record of accommodations received at any other educational institution. Appropriate documentation for learning disabilities should be provided. If accommodations are needed by the student, the student should provide the information and documentation in a reasonably early manner after admission to allow time for the development and arrangement of appropriate accommodations. In some cases, as when books on tape or sign language interpreters need to be requested, documentation should be provided several weeks prior to the beginning of the semester so accommodation arrangements can be made in a timely manner. A copy of Southwestern Oklahoma State University's documentation guidelines are on the Dean of Students' website or office, room 214, Gen. Thomas P. Stafford Center, 580.774.3767. Please note: Students should be admitted to SWOSU before seeking accommodations from the Dean of Students.
Affirmative Action Compliance Statement
Southwestern Oklahoma State University, to the extent required by law, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act Amendments Act of 1990, the American with Disability Act as Amended of 2009, and other federal laws and regulations does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, gender, sexual orientation, genetic information or status as a veteran in any of its policies, practices or procedures. This includes, but is not limited to, admissions, employment, financial assistance, housing and educational service.
Inclement Weather Statement
Southwestern rarely cancels classes for inclement weather. However, if there is a need to close the university, messages will be posted on:
SWOSU/s hotline number 580.774.3225
SWOSU's website on the homepage
Area radio and television stations
University's emergency text/e-mail system. Sign up here!
If there is no announcement related to class cancellations, it can be assumed that the university will be open and classes will be held as scheduled.
Oklahoma state law requires all full or part-time students to have on file with Student Health Services written documentation of vaccination against Hepatitis B and Measles, Mumps, and Rubella (MMR). In addition, first-time enrollees who will be living on campus must be vaccinated against meningococcal disease. For more information click here or contact Student Health Services at 580.774.3776.
Students with verified disabilities are entitled to reasonable accommodations in order to complete educational goals while attending Southwestern. For accommodations to be provided, students must request accommodations and provide appropriate documentation to the counselor. Documentation must be from a licensed professional in the field of the disability. Students must sign a waiver of release of information and the counselor will notify faculty of your specific accommodations. If special physical accommodations will be required, notify Cathy Baker, counselor (SAM 106, 580.928.5533) upon admission to the university.
Affirmative Action Compliance Statement
Southwestern Oklahoma State University, to the extent required by law, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Section 402 of the Readjustment Assistance Act of 1974, Americans With Disabilities Act Amendments Act of 1990, the American with Disability Act as Amended of 2009, and other federal laws and regulations does not discriminate on the basis or face, color, national origin, sex, age, religion, disability, gender, sexual orientation, genetic information or status as a veteran in any of its policies, practices or procedures. This includes, but is not limited to, admissions, employment, financial assistance, housing and educational service.
Inclement Weather Statement
Southwestern rarely cancels classes for inclement weather. However, if there is a need to close the university, the SWOSU hotline number 580.774.3225 will be updated by 6:30 a.m., and area radio and television stations will be notified as soon as possible. If there is no announcement related to class cancellations, it can be assumed that the university will be open and classes will be held as scheduled.
Oklahoma state law requires all full or part-time students to have on file with Student Health Services written documentation of vaccination against Hepatitis B and Measles, Mumps, and Rubella (MMR). In addition, first-time enrollees who will be living on campus must be vaccinated against meningococcal disease. For more information contact Student Health Services at 580.774.3776.