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Registrar Policies

Academic Notice

Academic Notice is designed to alert students to new retention standards and does not become part of the official record. The following students will be placed on Academic Notice:

  • 1-30 hours attempted with a GPA between 1.70 and 1.99

Academic Probation and Suspension

Academic Notice

Academic Notice is designed to alert students to new retention standards and does not become part of the official record. The following students will be placed on academic notice:

  • 1-30 hours attempted with GPA between 1.70 and 1.99

Academic Probation

Students not maintaining satisfactory academic progress as defined below will be placed on Academic Probation:

  • 1-30 credit hours attempted and less than 1.70 GPA
  • 31 or more credit hours attempted and less than 2.00 GPA

Minimum Academic Performance while on Academic Probation

The probationary student must:

  • Increase overall grade point average above probationary GPAs listed above

    OR
  • Earn at least a 2.00 grade point average the next semester (not to include activity courses, performance courses) in order to continue enrollment on academic probation Note: Remedial courses are zero level and do not count in overall grade point average or the graduation and retention grade point average. Grades of “W”, “I”, “S”, “U”, “P”, and “NP” are GPA neutral.

Academic Suspension

Students who fail to meet retention standards while on Academic Probation will be suspended for one regular semester (Fall or Spring). After the semester of suspension, students may re-enroll on Academic Probation. Students suspended a second time will not be permitted to re-enroll on this campus until they raise their retention GPA to a 2.00 or higher.

Note: A student suspended for the first time at the end of the spring semester may attend the following summer semester. Enrollment in this summer semester will be limited to “core academic courses that meet the general education or degree requirements.” If work taken in the summer raises the overall retention GPA to 2.00, the student will be removed from probation. If not, the student will be “continued on suspension” for the fall semester.

Senior Privilege

Senior students (90 or more hours earned in a specific degree field) whose academic performance would normally place them on suspension, are granted “senior privilege”. These students:

  • May enroll in an additional 15 credit hours
  • Must earn at least a 2.00 GPA each semester while on Senior Privilege
  • May use Senior Privilege only one time

Academic Reprieve

  1. The semester’s work to be considered for a reprieve may have been completed at any accredited college or university.
  2. At least three years must have elapsed between the period in which the semester being requested reprieved was completed and the reprieve request.
  3. Prior to requesting Academic Reprieve, the student must have earned a GPA of 2.00 or higher with no grade lower than a “C” in all regularly graded course work (minimum of 12 hours excluding activity and performance courses) completed since the reprieved semester. This course work may have been completed at any accredited higher education institution.
  4. The Academic Reprieve can be for one semester or two consecutive semesters. If two consecutive semesters are requested, the institution may choose to reprieve only one semester.
  5. The Academic Reprieve removes all grades earned during the reprieved semester from the retention and graduation GPA. All work in the reprieved semester will be counted in the cumulative GPA.
  6. Credit earned during a reprieved semester will not count as credit towards graduation. Required courses successfully completed during the reprieved semester will not need to be repeated. A minimum of 120 semester hours is required for graduation excluding the reprieved semester. A student may not receive more than one academic reprieve.
  7. Academic Reprieves granted by other colleges and universities are not recognized. Students who received Academic Reprieves from other colleges and universities may apply for Academic Reprieves under Southwestern Oklahoma State University guidelines.
  8. Students should not assume that an Academic Reprieve would be considered when applying for the admission to programs such as Pharmacy, Nursing, and Teacher Education.

 

Classification

  1. Freshmen are those students with fewer than 30 semester hours of college credit.
  2. Sophomores are those students with 30 or more and fewer than 60 semester hours.
  3. Juniors are those students with 60 or more and fewer than 90 semester hours.
  4. Seniors are those students with 90 or more semester hours.
  5. Post graduate students with bachelor's degrees who are not currently pursuing advanced degrees.
  6. Graduate students with bachelor's degrees who are enrolled for graduate credit.
  7. Classifications do not necessarily apply to students in the School of Pharmacy, except for the purpose of eligibility for office in student organization.
    • Full time students. An undergraduate student must be enrolled in at least 12 credit hours in the Fall or Spring semester or at least 6 credit hours in the Summer term to be considered a full time student.
    • Load and overload.
      • Students who plan to graduate in the traditional four years should enroll in an academic course load of at least 16 credit hours each Fall or Spring semester.
      • With approval of the advisor, an undergraduate student may take a maximum of 20 hours during a regular semester and 10 hours during a Summer term. With the approval of both the advisor and the Vice President for Academic Affairs, a student may take a maximum of 24 hours during a regular semester and 12 hours during the Summer term.
      • A full-time graduate student may enroll in 16 hours during a regular semester and 9 hours during a Summer term. The Dean of the Graduate School must approve an overload. An overload is defined as 17 or more hours during a regular semester and 10 or more during a Summer term. A minimum graduate load during a regular semester is 8 hours for full-time, 6 hours for 3/4 time, and 4 hours for ½ time. The corresponding standard for a Summer term is 4, 3, and 2 respectively. The minimum load definition also applies to one attending under Veteran Administration assistance.
      • Students enrolled simultaneously is two or more institutions are bound by the load maximum at Southwestern Oklahoma State University.

Credits

All credits are earned in terms of semester hours. semester hour credits are calculated as follows:

  1. One semester hour is awarded for a lecture class meeting one hour (50 minutes) per week for 16 weeks exclusive of enrollment, orientation, and vacation time. Lecture classes for two semester hours of credit will normally meet two days per week, lecture classes for three semester hours of credit will normally meet three days per week, and so forth.
  2. One semester hour of credit will normally be awarded for a laboratory meeting a minimum of two hours per week for 16 weeks. Laboratories offered for multiple hours of credit will meet a minimum of two times the number of hours per week for 16 weeks as the number of semester hours credit to be awarded.
  3. Instruction offered through a combination of classes and laboratory meetings will normally observe the standards set forth in (1) and (2) above.

Four-Year Degree Plan

SWOSU offers many educational programs resulting in BS/BA degrees designed to be completed in four years. The “SWOSU Four-Year Degree Plan” is designed as an agreement between the first-time freshman and the University specifying the conditions that must be met for progression toward completion of a BS/BA degree in four years. During the first semester of the freshman year, the student and his/her adviser will design the student’s tentative “SWOSU Four-Year Degree Plan.” The student must make an appointment each semester with the adviser to review the plan and evaluate progress.

Graduation

Degrees are conferred at spring convocation. Those completing degree requirements at the end of a fall semester may participate in the following spring convocation. Those completing degree requirements at the end of a summer term or a fall term may participate in the preceding spring convocation.

Southwestern Oklahoma State University grants undergraduate degrees "with honors." Honors standing is determined by calculating the grade point average using all credit hours attempted.

  • Summa Cum Laude: 3.90 GPA
  • Magna Cum Laude: 3.75 GPA
  • Cum Laude: 3.50 GPA

Application for graduation forms should be completed online for all degrees. Go to the Graduation Application page.

Students finishing in either the Fall or Spring semester should make application for graduation at the beginning of the spring semester.

Students completing degrees during the Summer term should make application for graduation by mid-term of the Spring Semester.

Degrees are recorded on the student's permanent academic record. Transcripts are available approximately one week after the close of each semester or term.

Except in rare and extenuating circumstances all graduating students are required to participate in the graduation ceremony which is held annually at the close of the Spring semester.

Application for graduation should be filed at the Registrar's Office no later than February 1.

Honor Roll

Undergraduate students who earn all A's in 12 or more hours during a regular semester or six hours during a summer semester qualify for the President's Honor Roll. Undergraduate students who complete 12 or more hours during a regular semester (six hours during a summer semester) and earn a 3.50 or higher grade point average with no grade lower than a "C" qualify for the Deans' Honor Roll.

Residence Status of Enrolled Students in the Oklahoma State System of Higher Education

Article XIII-A of the Constitution of Oklahoma Creates The Oklahoma State System of Higher Education and establishes the Oklahoma State Regents for Higher Education as the coordinating board of control for all public institutions supported by legislative appropriations. One of the constitutional powers of the State Regents is to recommend to the Oklahoma Legislature the proposed fees to be charged at public institutions. To implement this constitutional responsibility, the Regents annually prepare and submit to the Legislature a schedule of general fees to be paid by residents of Oklahoma and nonresidents alike, and a separate schedule of tuition charges to be made of nonresident students. The policy statement set forth in the paragraphs to follow establishes principles, definitions, criteria, and guidelines to assist institutional officials in the classification of students as residents or nonresidents for fee and tuition-payment purposes. Also, the policy statement should be helpful to prospective students in the determination of their own residence status prior to enrollment or for those nonresident students seeking to be reclassified as residents of Oklahoma after having been classified originally as nonresidents. Determination of residence status for purposes of attendance at an institution in the Oklahoma State System of Higher Education is based primarily on the issue of domiciliary intent.

Section I. Philosophy

Since 1890 it has been public policy in Oklahoma to provide comprehensive, low-cost public higher education for citizens, in order to make educational opportunity available for Oklahoma individuals to improve themselves, to help upgrade the knowledge and skills of the Oklahoma work force, and to enhance the quality of life in Oklahoma generally. Therefore, residents of Oklahoma are afforded subsidies covering a majority of their educational costs at all colleges and universities of The Oklahoma State System of Higher Education. Nonresidents of Oklahoma are also provided substantial educational subventions, although at lower levels than those provided for permanent residents of the state.

Section II.

Principles

II.1. Attendance at an educational institution, albeit a continuous and long term experience, is interpreted as temporary residence; therefore, a student neither gains nor loses resident status solely by such attendance.

II.2. Students attending an Oklahoma college or university may perform many objective acts, some of which are required by law (i.e. payment of taxes), and all of which are customarily done by some non-residents who do not intend to remain in Oklahoma after graduation but are situationally necessary and/or convenient (i.e. registering to vote, obtaining a driver’s license). Such acts and/or declarations alone are not sufficient evidence of intent to remain in Oklahoma beyond the college experience.

II.3. A nonresident student attending an Oklahoma college or university on more than a half-time basis is presumed to be in the state primarily for educational purposes.

II.4. An individual is not deemed to have acquired status as a resident of Oklahoma until he or she has been in the state for at least a year primarily as a permanent resident and not merely as a student. Likewise, an individual classified as a resident of Oklahoma shall not be reclassified as a nonresident until 12 months after having left Oklahoma to live in another state.

II.5. All married persons shall be treated as equal under this policy. Each spouse in a family shall establish his or her own residence status on a separate basis. Exceptions include 1) when a nonresident marries an already established resident of Oklahoma, the nonresident may be considered a resident after documentation of the marriage and proof of domicile are satisfied, and 2) as provided in Section VIII.

II.6. The burden of proof of residence status or domicile shall be upon the applicant.

II.7. Initial classification as a nonresident student shall not prejudice the right of a person to be reclassified thereafter for following semesters or terms of enrollment as an Oklahoma resident provided that he or she can establish proof of residence in accordance with criteria and procedures as set forth in Sections VIII and IX of this policy.

Section III. Definitions

III.1. Resident of Oklahoma--A resident of Oklahoma is one who has lived continuously in Oklahoma for at least 12 months duration and whose domicile is in Oklahoma. A person’s domicile is his or her true, fixed, permanent home or habitation. It is the place where he or she intends to remain and to which he or she expects to return. A person can have more than one residence, but only one domicile. Domicile has two components--residence and the intention to remain. When these two occur, there is domicile.

III.2.Independent Person--An independent person is one enjoying majority privileges (or is legally emancipated from the parental domicile) and who is responsible for his or her own care, custody, and support.

III.3. Dependent Person--A dependent person is one who is under the care, custody, and support of a parent or other legally sanctioned parental surrogate.

III.4. Full-time Student--A full-time undergraduate student is one enrolled in a minimum of 12 credit hours per semester in an academic year or a minimum of 6 credit hours in a summer session. A full-time graduate student is one enrolled in a minimum of 9 credit hours per semester in an academic year or a minimum of 4 credit hours in a summer session.

Section IV. Independent Persons

If a person enjoying majority privileges and who is independent of parental domicile can provide adequate and satisfactory proof of his/her having come to Oklahoma with the intention of establishing domicile, he/she may be granted resident student classification at the next enrollment occurring after expiration of 12 months following the establishment of domicile in Oklahoma. The spouse of such person must establish proof of his or her own domiciliary status on a separate basis.

Section V. Dependent Persons

The legal residence of a dependent person is that of his/her father, or that of his/her mother if his/her father be not living or if the parents are separated and the dependent person habitually resides with the mother; or, if both parents are dead, that of his/her legally appointed guardian or anyone else with whom he/she habitually resides in the absence of formal legal designation. A dependent person may become emancipated (freed from his/her parental domicile) through marriage, formal court action, abandonment by parents, or positive action on his/her own part evidential of his/her alienation of parental domicile. To qualify under the latter category, a dependent person must have completely separated himself/herself from the parental domicile and have proved that such separation is complete and permanent. Mere absence from the parental domicile is not proof of its complete abandonment. If an applicant can provide adequate and satisfactory proof of complete emancipation and his/her having come to Oklahoma with the intention of establishing domicile, he/she may be granted resident student classification at the next enrollment occurring after expiration of 12 months following establishment of domicile in Oklahoma.

Section VI. Foreign Nationals

An individual who is not a United States national may become eligible for classification as an Oklahoma resident provided that he/she holds permanent resident status as defined by the Immigration and Naturalization Service, evidenced by whatever documents may be required under applicable federal law, who has resided in Oklahoma for at least 12 consecutive months, and who meets any other applicable criteria for establishment of domicile as set forth in this policy or who has come to Oklahoma for the purpose described in Section VIII of this policy.

Section VII. Military Personnel

A student attending an institution while on full-time active duty in the armed forces is considered as having a temporary residence in the state in which he/she is attending school; therefore, a student neither gains nor loses resident status solely by such military service. Members of the armed services stationed in Oklahoma, their spouses and dependent children shall be admitted without the payment of nonresident tuition so long as they continue to be stationed in the state in full-time military service and under military orders.

While the policy clearly states that nonresident tuition will be waived for military personnel, such a waiver does not constitute Oklahoma residence status.

Section VIII. Full-Time Professional Practitioner or Worker

An individual who provides evidence of having come to Oklahoma to practice a profession on a full-time basis, conduct a business full time, or work on a full-time basis shall be declared an Oklahoma resident along with his/her spouse and dependent children so long as they continue in such full-time employment capacity.

Section IX. Proof of Residence

The burden of proof of establishing Oklahoma residence or domicile, including providing any supporting documentation, shall be upon the applicant. Since residence or domicile is a matter of intent, each case will be judged on its own merit by the appropriate institutional official(s) consistent with this policy. No definitive or “magic” set of criteria can be established as sufficient to guarantee classification as a resident of Oklahoma.

Section X. Reclassification

In addition to the aforementioned criteria, an independent person seeking to be reclassified as a resident of Oklahoma must meet the following criteria for the current and immediately preceding year.

X.1 The person must not have been claimed as an exemption for state and federal tax purposes by his or her nonresident parents.

X.2 The person must be self-supporting as evidenced by having provided the majority of funds for his or her own upkeep.

X.3 The person must have maintained a continuous residence in Oklahoma for the period set forth in Section V above.

Section XI. Administration of Policy Statement

Each institution should designate the Admissions Officer or some other individual to be responsible for administration of the policy, and should make appropriate provision for a student’s appeal of an adverse decision.

Section XII. Tuition Waivers

Nothing in this policy precludes the waiving of fees or tuition for nonresidents by any institution upon authorization by the State Regents based on criteria other than resident status provided that the residence status classification will not be affected by any such waiver alone.

Senior Privilege

Senior students (90 or more hours earned in a specific degree field) whose academic performance would normally place them on suspension are granted "senior privilege." These students:

  • May enroll in an additional 15 hours
  • Must earn at least a 2.00 GPA on Senior Privilege hours to be eligible to continue program
  • May use Senior Privilege only 1 time

Note: Remedial courses are zero level and do not count in overall GPA or the graduation and retention GPA. Grades of "W", "I", "S", "U", "P", and "NP" are GPA neutral.

Special Student Exception

A student may enroll as a special student and take the courses necessary for specialized training if:

  1. A student wishes to enter a pre-professional program which does not require a degree.
  2. A student does not expect to graduate.
    • Programs include commercial art and two, three, and four year pre-professional curricula for students preparing for law, medicine, dentistry, and engineering.
    • Work completed in these special programs will apply toward a degree.
    • Students should work closely with the institutions to which they will transfer to insure transferability to their programs.

Tuition Refund Appeals Committee

The Tuition Refund Appeals Committee was established to consider student requests for refund of tuition charges due to course drop(s) for circumstances beyond a student's control.  

Tuition Refunds

Students are entitled to a 100 percent refund for dropping class(es) during the first 10 class days of a regular term course (16-weeks), during the first five class days of a summer or eight-week course, during the first two class days of a four-week summer course, or prior to the first class meeting of a course that doesn't’t fall within the above terms, i.e., intersession/seminar course. Add/drop dates vary for some courses, based on course length and/or start-end dates, as noted in the enrollment procedures. The Tuition Refund Appeals Committee reviews requests for exceptions to this policy. Please access the SWOSU refund policy here.  

There is a one-year limit on filing a refund appeal.  Example: If a student is filing an appeal for the fall 2018 term then it must be submitted to SWOSU by the official end date of the fall 2019 term.

Circumstances that Support Submitting an Appeal

  • Significant illness or injury that required the student to withdraw from the University.
  • Significant illness or injury of an immediate family member that required the student to withdraw from the University. Definition of immediate family: mother, father, brother, sister, child, spouse, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, legal guardian, or other person who stands in place of a parent.­
  • Death of an immediate family member or guardian.  Definition of immediate family: mother, father, brother, sister, child, spouse, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, legal guardian, or other person who stands in place of a parent.
  • Enrollment/attendance at another college/university.
  • Never attended the class and/or classes.
  • University error. Advising, or other academic department processing issues, are not considered a university error. 
  • Military service members called to deployment or active duty: Military call-ups are processed by the Registrar’s Office; students should submit a copy of their official orders. 

Circumstances Not Sufficient to Support A Tuition Refund Appeal Include, but Are Not Limited to:

  • Not being aware of add/drop deadlines or forgetting you were registered.
  • Lack of familiarity with student information systems.
  • Insufficient financial aid and/or financial hardship.
  • Dropping courses to avoid low grades.
  • Deciding that school/work/life responsibilities are too overwhelming.
  • Arrest/Incarceration.
  • Academic or Disciplinary Dismissal.
  • Dissatisfaction with instructor or course content or determining that courses you took do not meet your academic and/or personal goals.
  • Advising, or other academic department processing issues, are not considered a university error.

Submitting the Tuition Refund Appeal

Students must be officially withdrawn from the class and/or classes for which the appeal is being submitted. A student is not considered withdrawn until the withdrawal form or request is received and processed in the SWOSU Registrar’s Office. Withdrawal notices sent to any other office of the university are not valid. The portion of fees refundable is determined by the date on which the completed withdrawal or drop form is received in the Registrar’s Office. A student who has not paid registration or housing fees and fails to withdraw from the university and/or residence hall will continue to be liable for the fees assessed. Additional information about withdraw deadlines can be found under Enrollment Procedures on the Registrar's website. All tuition refund appeals must be submitted through the Registrar’s Office using the "Enrollment Appeal Form" below.

Documentation Needed to Support A Tuition Refund Appeal Application

All enrollment appeal forms must include a "Letter of Appeal" describing the reason(s) and justification for seeking an appeal. Depending on the nature of the appeal application, it may also need to include one or more of the following:

Appeals due to illness or injury

The appeal application must include medical documentation supporting your appeal. Please be sure the documentation includes the dates of service. This documentation is required to determine if a student could still reasonably complete the term.

Appeal due to illness or injury of immediate family member

Definition of immediate family: mother, father, brother, sister, child, spouse, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, legal guardian, or other person who stands in place of a parent. The appeal application must include a letter from a medical professional confirming the situation and the student's role as caregiver.

Appeal due to the death of an immediate family member

Definition of immediate family: mother, father, brother, sister, child, spouse, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, legal guardian, or other person who stands in place of a parent. The appeal application must include documentation of death (i.e., death certificate or obituary) and the student's relationship to the deceased.

Appeal due to military active duty orders

The appeal application must include a copy of the DD214 showing date of active duty orders

Enrollment at another college or university

The appeal application must include verification of attendance at the other institution.

Appeal due to non-attendance (never attended)

The appeal application must include verification of non-attendance from the instructor.

Appeal due to university error

The appeal application must include confirmation regarding the nature/circumstances of the error which prevented the student from dropping the class in a timely fashion.

Failure to include proper documentation (see examples above) with the appeal application may result in a delay in processing the appeal. Please note, it is up to the applicant to retain copies of all documentation before submission to the committee. 

Completed appeal applications can be mailed to the Registrar’s Office, 100 Campus Drive, Weatherford, OK 73096, dropped off in the Registrar’s Office HAB 106, or e-mailed to enrollment@swosu.edu

Meeting Times

The Tuition Refund Appeals Committee meets bi-weekly on Wednesdays. Students will be notified of the Tuition Refund Appeals Committee's decision via e-mail. The Tuition Refund Appeals Committee meeting dates may be subject to change without notice.

Note!­ Documents linked on this page are updated regularly.­ Outdated documents are not accepted.­ If you save the documents to your computer, please be sure that you are submitting the latest version.

Undergraduate Curricula

  1. The curriculum is comprised of the general education courses; two majors, a major-minor, or one major and one minor; and sufficient electives to make a total of 120 semester hours.
  2. To complete a degree, students must complete the following general requirements:
    • A minimum of 120 semester hours of college credit with at least twice as many grade points as total hours of acceptable work (2.00 average on a 4.00 scale). In cases involving work done at more than one college, the grade average must be attained in the work done at Southwestern Oklahoma State University, as well as in the total combined college work. (These are minimum academic grade standards. Some degree programs and professional programs require a higher grade point average.)
    • At least forty hours of work must be at the senior-college level (3000 and 4000 courses). A minimum of eight semester hours of course work at the 3000 or 4000 level must be completed at Southwestern Oklahoma State University within the department of the major.
    • At least thirty weeks of residence with thirty semester hours of credit are required for graduation. A student who has attended more than one of the state universities at Ada, Alva, Durant, Edmond, Tahlequah, or Weatherford may apply work done at two of the institutions to meet the thirty semester hour requirement. The degree will be issued from the last school attended, unless the student earned less than sixteen hours credit there, in which case the issuance is by the university previously attended. Fifteen of the last 30 hours may be earned at any other school.
    • A maximum of 64 semester credit hours taken at an accredited two-year institution, including the Southwestern campus at Sayre campus, may be applied toward the completion of a bachelor's degree at Southwestern Oklahoma State University.
    • Ordinarily, a student is expected to meet the degree provisions of the catalog course requirements in effect when the student enters the University. Revised degree requirements, unless specifically provided otherwise, are applicable only to those students entering the University after the revisions are adopted. However, when a long period of time has elapsed since a student began a program, the student is usually asked to meet the current requirements.
    • When the same course is required in the major and minor, another course of the same level must be taken in order for the total hours to equal the graduation requirements.
    • A student may receive a second bachelor's degree (differing from the first) upon the completion of 154 semester hours, provided all the requirements for the degree are met.

Withdrawal from Courses

Students may need to withdraw from an individual class or classes during a semester, or they may need to withdraw completely from all of their currently enrolled classes during the semester.

  • To withdraw from an individual class, students should obtain and complete an add/drop form from the Registrar's Office in the Administration.
  • A total withdrawal from the University for the semester is accomplished by obtaining a withdrawal form from the Office of the Registrar in the Administration Building, Room 108. Signatures from the Student Financial Assistance Office is required for withdrawal. Students who withdraw from classes or the University before midterm have a "W" recorded on their transcript. After midterm, students are given "W" or "F" for each class, depending on whether they are failing or passing at the time of withdrawal. Grades of students leaving the University without officially withdrawing are recorded as "F." Refunds are made for approved total withdrawals according to dates published each semester in the course schedule bulletin. Total withdrawal from the university must be done prior to the first day of classes in order not to incur financial penalties.
  • The Refund Policy for Southwestern Oklahoma State University is maintained from past years, but the federal government has made changes related to federal student aid recipients who initiate complete withdrawals from the university. All students who receive federal aid, including the Federal Pell Grant, SEOG Grant, Stafford Loan, Unsubsidized Stafford Loan or Parent PLUS Loan, who withdraw during the first 60% of a semester must repay a proportional part of their aid back to the federal government. Students are strongly advised to confer with the Office of Student Financial Services before initiating a complete withdrawal so the economic impact of that decision can be clearly understood.

Weatherford Campus

Withdrawal from All Classes

  1. Student fills out a complete withdrawal form.
  2. Student has Financial Services and Business Office sign withdrawal form.
  3. If withdrawal is by phone, signatures are not required.
  4. Student returns form to the Registrar's Office for processing.

Withdrawal from One Class

  1. Student fills out a withdraw form.
  2. Student is asked to have Instructor sign the form.
  3. Student returns form to the Registrar's Office for processing.
  4. If Instructor is unavailable for signature, form is processed.

Sayre Campus

Withdrawal from All Classes

  1. Student fills out a complete withdrawal form.
  2. Student has Financial Services and Business Office sign withdrawal form.
  3. If withdrawal is by phone, signatures are not required.
  4. Student returns form to the Registrar's Office for processing.
  5. Instructors are notified of withdrawal in writing.

Withdrawal from One Class

  1. Student fills out a withdraw form.
  2. Student is asked to have Instructor sign the form.
  3. Student returns form to the Registrar's Office for processing.
  4. If Instructor is unavailable for signature, form is processed.
  5. Instructors are notified of withdrawal in writing.