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The Bulldog - For the SWOSU Family

Student Employment

Student Employee Hiring Procedure

Step 1 - Register with Handshake

Each department should have access to a Handshake account. Please contact yourAdministrative Assistant or Budget Unit Head if you need assistance accessing your department's account.

  • 1.Navigate to Single Sign-On (SSO).
  • 2. Select the Handshake application.
  • 3. Enter your SWOSU email address under Employers & Career Centers.
  • 5. Follow the on-screen prompts to complete registration.

Note: Before posting your first position, your department's account must be approved by the Student Employment Specialist in Human Resources - 580.774.3071.

Step 2 - Post a Student Job

  • 1. Log in to Handshake through Single Sign-On (SSO).
  • 2. Select Post a Job.
  • 3. Complete all required posting information, including:
    • Position Title
    • Job Description
    • Student Pay Rate (Please review the Student Employment Pay Policy)
  • 4.Save and submit the posting for review.

Important: Remote work is not permitted for student employee positions.
Once submitted, the Student Employment Specialist in Human Resources will review and publish the position.

Step 3 - Application Process

  • 1. Interested students must apply through Handshake.
  • 2. Applicant resumes will be sent directly to the contact email designated during the job posting process.
  • 3. Students needing assistance with the application process should contact the Student Employment Specialist in Human Resources.

Step 4 - Interview Process

  • 1. Review resumes received through Handshake.
  • 2. Contact selected applicants to schedule interviews.
  • 3. Conduct interviews and evaluate candidates.
  • 4. Select the applicant who best meets the needs of the position.

Step 5 – Hire the Student Employee

  • 1. Submit a Student Pay Action Form through Etrieve.
  • 2. Select a future start date to allow Human Resources adequate time to process employment paperwork and schedule the student's onboarding appointment.

Important: Advise the student that Human Resources will contact them via email to complete all required employment documents on or before their first day of work. Failure to complete required employment documentation before beginning work may result in violations of state and federal employment regulations.

Step 6 - Receive Authorization to Begin Work

Student employees may begin working only after the department receives an Authorization to Begin Work email from Human Resources.

Students are not permitted to perform any work duties until this authorization has been received.

Statement of Non-Discrimination

Equal Opportunity: SWOSU in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Vietnam Era Veterans Readjustment Assistance Act of 1974, the Americans with Disabilities Act and, to the extent required by these and other federal laws and regulations, does not discriminate on the basis of race, color, religion, national origin, age, gender, qualified disability, genetic information, or veteran status in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services educational programs, or activities the University operates.

Please visit Equal Employment Opportunity for more information.

Ethics Point

SWOSU and the Board of Regents of the Regional University System of Oklahoma (RUSO) wants to ensure a safe, ethical, and positive working and learning environment. RUSO has initiated a phone and internet-based reporting system called the “RUSO Tip Line,” managed by EthicsPoint.

To submit a potential concern using the RUSO Tip Line, please visit www.ruso.ethicspoint.com which is a secure server administered by EthicsPoint or by calling toll-free at 866-898-8438. An EthicsPoint Contact Center Specialist will facilitate the call compiling all your required information.

This RUSO Tip Line is intended to complement existing management and supervisory oversight. Everyone is still encouraged to bring concerns to their supervisor, Human Resources, Affirmative Action, or other campus entities as appropriate and resolve problems or disputes through established channels whenever possible.