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SWOSU Web Policies


SWOSU is committed to ensuring digital accessibility for people with disabilities in compliance with applicable laws, including Section 508 of the Rehabilitation Act and the American Disabilities Act (ADA).


  • All new and revised webpages comply with WCAG 2.0 Level AA success criteria. 
  • All new and revised documents comply with WCAG 2.0 Level AA success criteria.
  • Upon a specific request for access by an individual, legacy pages are updated to be in compliance with the WCAG 2.0 Level AA success criteria.
  • Where compliance is not technically possible or is unreasonably difficult in that it may require extraordinary measures, an equally effective accessible format will be provided upon request in a timely manner.

Document-to-Webpage Conversion

Documents submitted by departments to be posted on the SWOSU website will be converted to webpages with the following exceptions.

  • Fillable forms
  • Documents requiring a signature
  • Web & Creative Services reserves the right to make other exceptions at the discretion of the department

Contact the SWOSU webmaster ( to report accessibility issues.

Privacy Policy

Thank you for visiting the Southwestern Oklahoma State University Website and reviewing our privacy policy. This statement addresses collection, use, security of, and access to information that may be obtained through use of Southwestern Oklahoma State University 's Website.

Information Collected If You Only Browse This Site

If you do nothing during your visit but browse through the website, read webpages, or download information, we may gather and store certain information about your visit. This information does not identify you personally. We automatically collect and store the following information about your visit on some of our webpages:

  • The Internet domain and IP address used to access this site
  • The type of browser and operating system used
  • The date and time
  • The pages you visit
  • The last website you visited before coming to SWOSU’s website

This information collected is used to improve and enhance the features and functionality of SWOSU’s web & Creative services. Web analytics are used to generate reports to identify the number of visitors, usage statistics, and user demographic information. The information also helps us learn what technology our visitors are utilizing.

What We Collect If You Volunteer Information

Visitors have the option of voluntarily providing SWOSU with additional information through the SWOSU website. This may be done through email or by completing and submitting an online form or survey. Information collected by online forms or surveys will only be used for the specific function involved. This information will not be shared with outside commercial entities.

If during your visit to our website you participate by completing and submitting an online form or survey or send an email message, the following additional information will be collected:

  • The email address and contents of the message, for those who communicate with us via email
  • Information volunteered in response to a survey
  • Information volunteered through an online form or message board for any other purpose

The information collected is not limited to text characters and may include audio, video, and graphic information formats that you send us.

We may use email you send us to respond to you as needed, to address issues you may identify, to further improve our website, or to forward the email to a SWOSU department or another public agency for appropriate action. Survey information is used for official university business described on survey webpages. Information from other online forms is used for only official university business or for purposes expressly stated on the forms.

Personal Information and Choice

You May Choose Whether to Provide Personal Information Online

"Personal information" is information about a person that is readily identifiable to that specific individual. Personal information includes such things as an individual's name, address, and telephone number and does not include the user’s domain name or IP address.

We collect no personal information about you unless you voluntarily provide it to us by sending us email, participating in a survey, or completing an online form. You may choose not to contact us by email, participate in a survey, or to provide any personal information using an online form. Your choice not to participate in these activities will not impair your ability to browse SWOSU’s website and read or download information provided on the site.

If personal information is requested on the website or volunteered by the user, state law and the federal Privacy Act of 1974 may protect it. However, this information is a public record once you provide it and may be subject to public inspection and copying if not protected by federal or state law.

Users are cautioned that the collection of personal information requested or volunteered by children online or by email will be treated the same as information given by an adult and may be subject to public access.


Southwestern Oklahoma State University, as developer and manager of the SWOSU website, has taken several steps to safeguard the integrity of its data and prevent unauthorized access to information maintained by SWOSU. These measures are designed and intended to prevent corruption of data, block unknown or unauthorized access to our systems and information, and to provide reasonable protection of private information in our possession.

This information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via SWOSU websites.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the Web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform their assigned job duties are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.


Neither the state of Oklahoma, nor any agency, officer, or employee of the state of Oklahoma warrants the accuracy, reliability, or timeliness of any information published by this system nor endorses any content, viewpoints, products, or services linked from this system and shall not be held liable for any losses caused by reliance on the accuracy, reliability, or timeliness of such information. Portions of such information may be incorrect or not current. Any person or entity that relies on any information obtained from this system does so at their own risk.

Terms of Use

Southwestern Oklahoma State University encourages the use of this website and other SWOSU websites, regardless of domain address, as a way to share information and knowledge. Website content is subject to change without notice. While most websites are publicly accessible, certain services and information offered online may be restricted to specific users or segments of the SWOSU population.


Consistent with university policies and regulations, SWOSU upholds the principles of academic freedom and shared governance, freedom of speech, and privacy in the use of electronic resources by our faculty, students, and staff.

The SWOSU website contains official webpages in support of the core mission of the university or related administrative business. It also contains webpages generated by groups or individuals whose expressed views do not necessarily represent the views of SWOSU.

The university does not actively monitor or control web content. However, when the university receives a notification of an alleged violation of law or policy, we investigate and address violations accordingly. To report a violation, contact

Privacy: The SWOSU Gateway and Other Websites

The SWOSU gateway site,, collects information to improve functionality and content and to monitor performance. Data is used to help answer specific questions about the usage and performance of the website or individual webpages. At no time is site usage associated with individual IP addresses. For more information, see SWOSU’s Privacy Policy.

SWOSU works in a distributed information technology environment; therefore, policies and procedures for other websites may vary. If there are questions, visitors should contact the specific department, unit, or organization that maintains the website.

SWOSU Name and Trademark

SWOSU, SWOSU Bulldogs, Southwestern Oklahoma State University and all related trademarks are the property of Southwestern Oklahoma State University . SWOSU names and trademarks may not be used by third parties without specific written permission as outlined in the SWOSU’s Graphics Standard Manual.

Other trademarks, service marks, and trade names used in the website are the property of their respective owners.


Links from a website located on a SWOSU server to any non-university site do not imply university endorsement of the website's products or services. References to non-SWOSU products, services, or organizations do not imply university endorsement of such products, services, or organizations.

Additional Web Policies