Employment & Regulations

Statement of Non-Discrimination

Equal Opportunity: SWOSU in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Vietnam Era Veterans Readjustment Assistance Act of 1974, the Americans with Disabilities Act and, to the extent required by these and other federal laws and regulations, does not discriminate on the basis of race, color, religion, national origin, age, gender, qualified disability, sexual orientation, genetic information, or veteran status in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services educational programs, or activities the University operates.

Please visit Equal Employment Opportunity for more information.

Workplace Posters

As required by the Department of Labor, these posters inform employees of their rights under federal and state law. For more information about your rights or workplace safety, please review the posters below.

Arizona California Colorado Federal Florida
Georgia Hawaii Kansas Minnesota North Carolina
Oklahoma Texas

Ethics Point

SWOSU and the Board of Regents of the Regional University System of Oklahoma (RUSO) wants to ensure a safe, ethical, and positive working and learning environment. RUSO has initiated a phone and internet-based reporting system called the “RUSO Tip Line,” managed by EthicsPoint.

To submit a potential concern using the RUSO Tip Line, please visit www.ruso.ethicspoint.com which is a secure server administered by EthicsPoint or by calling toll-free at 866-898-8438. An EthicsPoint Contact Center Specialist will facilitate the call compiling all your required information.

This RUSO Tip Line is intended to complement existing management and supervisory oversight. Everyone is still encouraged to bring concerns to their supervisor, Human Resources, Affirmative Action, or other campus entities as appropriate and resolve problems or disputes through established channels whenever possible.

Student Employee Hiring Procedure

Step 1 - Register with Handshake

Each department should have an online account through Handshake. Please contact your Administrative Assistant or Budget Unit Head for assistance with your departmental account. Please note: SWOSU’s policy is only one account per department. Grants should be posted on the account associated with the PI’s department

Go to Single Sign On for first time registration

Click the “Handshake” app

Type email address in the “Employers & Career Centers”

The site will guide you through registration. Please wait for your “company” to be approved by the Career Exploration Coordinator before posting the first job

Step 2 - Post Your Student Job

Click “Post a Job”

Complete the job posting information, be sure to include “must apply online to be considered” in the job description, once complete, click “Save”

Once submitted through the site, Human Resources reviews and posts the position

Step 3 - Application Process

Resumes will be sent directly to contacts email that is selected during the creation of the posting

Interested students must apply online via Handshake. If assistance is needed contact HR or the Career Exploration Coordinator

Step 4 - Interview

Review resumes received via Handshake

Contact applicants for interview

Select applicant who best fits position

Step 5 – Hiring a Student Worker

Prepare a Student Pay Action Form through Etrieve. Please select a start date in the future to allow HR to have time to schedule/meet with the student

Advise the student that HR will contact them via phone/email to complete employment paperwork on or before the first day of work. Failure to meet on or before the first day is a violation of state and/or federal law

Step 6 - Receive Authorization to Begin Work Email from HR

Students should only start working once the department has received the “Authorization to Begin to Work” email from HR

SWOSU does not discriminate against any individual based on race, color, religion, national origin, age, gender, qualified disability, sexual orientation, genetic information, or veteran status in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services, education programs or activities the University operates. The following person has been designated to handle staff inquiries regarding the non-discrimination policies:

Vice President of Human Resources
100 Campus Drive
Weatherford, OK 73096
(580) 774-3275
Fax (580) 774-6582