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The Bulldog - For the SWOSU Family

Open Records Procedures for SWOSU

Request Open Records

At Southwestern Oklahoma State University, open records are processed through an online request form. For questions regarding the open records request process or a request you have submitted, email openrecords@swosu.edu.

Schedule of Applicable Fees

Southwestern Oklahoma State University (SWOSU), in accordance with the Oklahoma Open Records Act (51 0.S. § 24A.1 et seq.), may charge a fee for recovery of its reasonable direct costs of record copying or mechanical reproduction of records subject to inspection and copying under the Act.

In addition, if the request is solely for a commercial purpose or would clearly cause excessive disruption of SWOSU’s essential functions, SWOSU may charge an additional fee to recover its direct cost of record search and copying. SWOSU’s fees for such purposes are as follows:

  1. Fee Schedule for Costs of Reproduction:
    1. $0.25 per page for photocopies of records up to 8 1/2" x 14" or smaller.
    2. Copies of other media (e.g. CD-ROM, flash drive, etc.) shall be the actual cost of reproduction, including the cost of the media and labor.
  2. Fee Schedule for Requests Subject to Additional Recovery Costs:
    1. $25 per hour fee for commercial requests those that cause excessive disruption of office functions (SWOSU defines an "excessive disruption" request as one that requires more than four (4) hours of employee work time to compile).
    2. $80 per hour fee when computer programming is required on a customized request (fee is set by Office of Management and Enterprise Services).
    3. $85 per hour fee when additional legal support is required (fee is the rate charged to state agencies for legal support by the Office of the Attorney General)

SWOSU reserves the right to recover the actual cost of record search and copying, including labor, if the information requested is not readily available or requires an extended amount of time to retrieve. If you submit a request that is subject to additional recovery costs, you will be provided with an estimate before work begins.

Before the documents are provided, all fees for copies, including delivery fees, must be paid by check or money order payable to SWOSU.

Transcripts and Diplomas

Need a transcript or a copy of your diploma? These records are not fulfilled through open records requests. The Bulldog - Academic Records

Physical Location

SWOSU
Human Resources Office
Administration Bldg., Room 101

Telephone Number

580.774.3275

Fax Number

580.774.6582

Email Address

openrecords@swosu.edu