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Student Employee Hiring Procedure

Step 1 - Register with Handshake

Each department should have an online account through Handshake. Please contact your Administrative Assistant or Budget Unit Head for assistance with your departmental account. Please note: SWOSU’s policy is only one account per department. Grants should be posted on the account associated with the PI’s department

  • Go to Single Sign On for first time registration
  • Click the “Handshake” app
  • Type email address in the “Employers & Career Centers”
  • The site will guide you through registration. Please wait for your “company” to be approved by the Career Exploration Coordinator before posting the first job

Step 2 - Post Your Student Job

  • Login to Handshake through Single Sign On
  • Click “Post a Job”
  • Complete the job posting information, be sure to include “must apply online to be considered” in the job description, once complete, click “Save”
  • Once submitted through the site, Human Resources reviews and posts the position

Step 3 - Application Process

  • Resumes will be sent directly to contacts email that is selected during the creation of the posting
  • Interested students must apply online via Handshake. If assistance is needed contact HR or the Career Exploration Coordinator

Step 4 - Interview

  • Review resumes received via Handshake
  • Contact applicants for interview
  • Select applicant who best fits position

Step 5 – Hiring a Student Worker

  • Prepare a Student Pay Action Form through Etrieve. Please select a start date in the future to allow HR to have time to schedule/meet with the student
  • Advise the student that HR will contact them via phone/email to complete employment paperwork on or before the first day of work. Failure to meet on or before the first day is a violation of state and/or federal law

Step 6 - Receive Authorization to Begin Work Email from HR

  • Students should only start working once the department has received the “Authorization to Begin to Work” email from HR

SWOSU does not discriminate against any individual based on race, color, religion, national origin, age, gender, qualified disability, sexual orientation, genetic information, or veteran status in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services, education programs or activities the University operates. The following person has been designated to handle staff inquiries regarding the non-discrimination policies:

Assistant Vice President of Human Resources
100 Campus Drive
Weatherford, OK 73096
(580) 774-3275
Fax (580) 774-6582