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COVID-19 Information for Employees

Frequently Asked Questions

GENERAL

The University has issued a mask mandate requiring all employees, students and visitors to wear a mask when inside a University building, or unable to social distance. Additionally, departments are encouraged to limit the number of visitors in their office and offer remote meeting options when possible.

The Center for Disease Control and Prevention (CDC) recommends three ways to slow the spread of the virus:

  • Wear a mask to protect yourself and others and stop the spread of COVID-19.
  • Stay at least 6 feet (about 2 arm lengths) from others who don’t live with you.
  • Avoid crowds. The more people you are in contact with, the more likely you are to be exposed to COVID-19.

Yes, the Weatherford and Sayre campuses are available to the public. As a reminder to our campus community and visitors, the University mask mandate is in effect.

President Beutler has implemented a hiring freeze on non-student positions. Departments requesting to post a non-student position, must complete the Hiring Freeze Form located on Etrieve before initiating.

Departments are encouraged to schedule remote interviews through applications such as Zoom. On-campus interviews that require out-of-state travel will be postponed until further notice.

The University has established a Remote Work Task Force to review remote work requests. This task force has been established to work with individuals age 65 or older, those with underlying health conditions, and similar issues on a case-by-case basis.

To request a temporary remote work status for the semester, please complete the Remote Work Request Form.

HEALTH

SWOSU expects employees experiencing flu-like symptoms to stay home. While only a medical professional can diagnose an illness and provide care instructions, supervisors may advise an employee to stay home if they appear to have flu-like symptoms.

Additionally, Supervisors should not pressure anyone who is ill to come to work.

SWOSU recognizes that certain areas have experienced higher case numbers than others. Individuals who recently traveled to these areas should take precautionary action to avoid spreading the virus further.

Employees who test positive for COVID-19 should contact their supervisor and/or Human Resources as soon as possible. Supervisors should communicate with HR directly in the event of a positive COVID-19 test. Departments should maintain the confidentiality of the student or employee; this include discussing with colleagues. HR will coordinate employee’s return date and notify supervisor via email.

Supervisors should communicate with HR directly in the event of a positive COVID-19 test. Departments should maintain the confidentiality of the student or employee; this include discussing with colleagues. HR will coordinate employee’s return date and notify supervisor via email.

TIME KEEPING

Employees should continue tracking leave either through self-service or the university excel timesheet. Leave associated with COVID-19 may qualify for additional benefits through the Families First Act. Please see additional questions in this section for more information.

The Families First Act provides additional leave benefits to eligible employees. Employees that believe they are eligible for this benefit should contact Human Resources.

BENEFITS

BCBS offers a 24/7 Nurseline service (1-800-581-0407) available to employees and their dependents.

Employees should also review other benefits they elected during open enrollment, such as Short-Term Disability and MetLife Plans (accident, critical illness and hospital indemnity). Employees can review their benefit enrollment at TBX.  User name is employee ID or SSN.  Password is last 4 digits of SSN and last 2 digits of birth year.  (do not use dashes or spaces).

Telemedicine is available for benefit eligible employees. Virtual visits allow you to consult a doctor for non-emergency situations by phone, mobile app, or online video anytime, anywhere.  Information on this program can be found at BCBS and MDLIVE.

Changes in current benefits can be made based on an applicable qualifying event. The request for a change of benefits must be made within 31 days of the applicable qualifying event.

A qualifying event includes: a birth or adoption; marriage, divorce or legal separation; death; child loses eligibility because of age; employee’s spouse gains or loses coverage through employment; significant change in the financial terms of health benefits provided through a spouse’s employer or another carrier.

Contact sides@swosu.edu with any questions or request for a qualifying event.

SWOSU offers an Employee Assistance Program for employees and their dependents. Contact Jamie Collins (x3246; collins@swosu.edu) for more information.

Please contact Paul Smith, SWOSU Voya Consultant, at 918-746-4713 or email paul@covenantok.com

Paul is not currently scheduling on-site visits but is happy to visit via zoom or phone call.