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COVID-19 Frequently Asked Questions

These FAQs address the restriction of in-person instruction for the remainder of the Spring 2020 semester and the entirety of the Summer 2020 semester. Our shared goal is to continue to provide students with as much opportunity as possible to complete their coursework.

If you have additional questions or concerns that are not addressed in this FAQ, please contact the 580-772-6611.

Graduation ceremonies that were scheduled to take place in May will now take place on Saturday, December 12, in the Pioneer Cellular Event Center. We will provide information at a later date on the details of the ceremonies.

The campuses at both Weatherford and Sayre are still open but only to SWOSU faculty, staff, students, and approved visitors. All buildings at Weatherford and Sayre campuses are closed to the public. Essential services are still operating. However, many offices are locked to promote more aggressive social distancing. These offices are providing services via email and phone. Students will continue to have access to the designated computer labs on both campuses. Dining services are in The Grill and feature “grab-and-go” options from 7 a.m. to 6 p.m. Monday through Friday.

Prepare now by using a wifi locator such as WiFi Map to identify free wifi near your home. Since the campus will be open, the Computer Labs in the Stafford Building will be open.

Instructors have access to two main tools for online instruction: Canvas, the learning management system and Zoom, a video conference software. While the transition may force certain activities and assignments to be modified, class meetings may still be held at their regularly scheduled time but may take place on Zoom rather than a physical classroom.  For more information about Canvas, Zoom and more,  please click here.  When the students click, please direct them to:

Read More: How to Join a Zoom Meeting

Students on off-campus rotations must follow the normal procedures for their sites. If a student who is on a rotation and does not feel safe reporting to a site, the student is advised to contact the Dean of the College to discuss alternatives.

Instructors are encouraged to be realistic about course goals and scheduling. Your instructors should be in communication with you about any changes in the schedule.

Standard laboratories will not meet on campus. Instructors should be communicating with you about alternative assignments and/or scheduling.

No. Student employees are not authorized to work in person or remotely from March 23, 2020 through May 8, 2020.

No. Federal regulations prohibit student workers from volunteering to perform their normal work duties without pay.

Student workers will receive pay for the hours they worked from March 1, 2020 to March 22, 2020. In addition, to combat financial strains, student workers will also receive a stipend to assist for the lost work from March 23, 2020 to May 8, 2020. This stipend is based on the student employee’s work schedule for the month of February. Student employees who terminated employment prior to March 23, 2020, will not be eligible for the stipend.

The library has may online resources to help with virtual research. Please visit the library website for updates.

Consult with your individual instructor about expectations for course engagement during the time of prolonged remote instruction.

The Center for Excellence in Teaching and Learning has developed the resource Canvas course Succeeding in an Online Course for students taking online learning that students will find very helpful if they are new to remote learning and advanced Canvas features. CETL’s Resources for Student Success also provide online resources on topics such as Canvas and online testing.

Canvas has the ability to accept file uploads in formats such a Word document and a PDF.

SWOSU Weatherford will have one computer lab open for student use only. The lab is located in Stafford 128 and will be open 8 a.m. to 5 p.m. For students who need lab time between 5 p.m. and 9 p.m., please call Karen Klein at 580-330-0008 and arrangements will be made to open the lab. SWOSU Sayre will have two computer labs open for student use only. The labs will be open from 8 a.m. until 4 p.m. Monday through Friday. The labs are Alexander 119 and Mackey Hall 111. Gloves will be available in each lab and extensive disinfecting practices have been implemented.

Consult with your individual instructor about the course format during this time. Instructors may continue to meet during their scheduled class time using a real-time video conference tool such as Zoom or they can record lectures to be watched outside of the scheduled time.

Yes. Students who officially move out of their on-campus residence hall assignment will receive a prorated refund for housing and meal plans, including flex funds, for the April 1 - May 9 time period. Student refunds will be processed after the dorm check-out process is complete with SWOSU Residence Life. The refund will be credited to the student bursar account; please allow up to four weeks for processing. Students who remain in on-campus housing will not be eligible for a refund. Students who have received university funded housing and/or food scholarships, waivers or other type of non-cash aid will not be eligible for a refund.

When moving from the residence halls to a new address off campus, you will need to inform any person or entity that you do business with or receive mail/packages from your new address. DO NOT put in a “CHANGE OF ADDRESS” at the Post Office when moving from the dorms. This will not help you since the Post Office does not deliver mail directly to you.

Please contact your advisor through phone or email to discuss enrollment for the summer and fall semesters. To find your advisor’s contact information, go to the People Search link on SWOSU’s web page and type in the last name of your advisor. If you need to find the name of your advisor, log in to Self Service and the advisor’s name will be listed.

Yes. SWOSU has temporarily removed these holds so that students with a remaining balance may enroll for summer and fall courses.

SWOSU students will be given an option to choose pass/no-pass grading for spring 2020 courses. In our system, these will show as S or U on the transcript and do not impact the GPA. At the end of the semester, faculty will submit A-F letter grades to the Registrar’s office. Students will have 7 days after the date final grades are posted to request a change to a pass/no-pass grade. For undergraduate courses, a grade of A-D would become an S, and an F would become a U. For graduate courses, A-C would become an S, D-F would become a U. 

We highly recommend that you talk to an adviser before you choose an S/U grade over a letter grade, as the decision may have implications for financial aid and admission into professional or graduate programs.



Undergraduate students: A “U” grade indicates the student’s performance in the class would have resulted in a failing grade.  An “S” grade indicates the student would have passed with a D or better.

Graduate students: A “U” grade indicates the student’s performance in the class would have resulted in a failing grade.  An “S” grade indicates the student would have passed with a C or better.

No, an S or a U will not impact your GPA.

A U grade WILL impact SAP in the same manner as an F would.

You most likely should not switch to S/U grading for that class. Please contact you advisor for guidance.

Check with your athletic advisor prior to making a decision about choosing S/U grades.

Yes, as long as it is by the deadline of seven days after final grades are posted. 

Yes, earning an S will mean those credits in that class will count toward graduation.  A grade of U means you will not earn those credits. Keep in mind that if your major requires a certain grade in a class for graduation, the S may not sufficient. Check with your advisor.

You will have to retake the class for credit.

It may. Please check with the college and your advisor as to how they will count S grades in courses needed for admission to a major.

Other schools may not count S grades when determining admissions to graduate, law, or medical school. If you are completing any courses that are required by post-baccalaureate programs, you should probably not change those courses to S/U.

Students on academic probation may choose the S/U option in their classes. Check with your academic advisor because the letter grade you may earn in the class may help your GPA. An S will not improve your GPA.


No. The work for courses in the first 8 weeks of spring semester was completed before we made the switch to remote learning. They are not available to change to S/U.

No.  Only a new letter grade will replace your previous course grade and only a new letter grade will change your GPA. For graduates, there is no option