Service Department Billing Policy

Section I

Purpose

To provide guidelines to be followed each month for service departments turning in billing reports.

Section II

Procedure

Costs for using copy machines, postage, printing, University vehicles, and other central services are charged automatically to "travel accounts" or "operating accounts" at the end of each month.

Questions or problems regarding the account number to which a service department charge is made should be directed to the Assistant Controller of Business Services at extension 3016. Questions concerning the amount of charges, supporting detail, or the service itself should be directed to the department providing the service.

It is important that departments anticipate charges that are made for the final months of the fiscal year (May and June) to be sure that sufficient funds are available to cover them. Service departments are responsible for maintenance of data detail supporting their charges.

Departments Providing Services and Responsible for Supporting Detail

Mail room supplies detail Mailroom Postage detail Mailroom Vehicle and Gasoline usage detail Physical Plant Monthly telephone detail Telecommunication Coordinator Long distance telephone detail Bursar's Office or Telecom. Coordinator Copy charges detail (Administration Bldg.)

Administrative Assistant to EVP Copy charges detail (other than Admin Bldg.) Auxiliary Services Printing charges detail University Press Meal charges detail Auxiliary Services Quarterly administrative fee costs detail Asst. Director of Business Services Annual phone line expense detail Asst. Director of Business Services