Prohibited or Restricted Transactions Policy
Section I
Purpose
To list all prohibited or restricted expenditures by the University.
Section II
Procedure
General guidelines for expenditures:
- All expenditures are subject to "Public use law" (must benefit the public interest not the private interest).
- All expenditures are subject to functional test. (i.e., Library budget expended for the Library, instructional budget expended for instructional needs.)
The following is a list of prohibited expenditures by the University:
- Alcoholic beverages
- Cash advances
- Personal items
- Contributions
- Any expenditure that endorses any religious holiday (i.e., Christmas cards, etc.)
The following is a list of restricted expenditures by the University (requires large purchase order approval):
- Controlled substances (other than for Pharmacy lab supplies or the University Nurse)
- Direct payment for Meals or Lodging for SWOSU employees (other than as a part of a registration package or with special approval)
- Direct payment for airfare (Approval means a SWOSU Travel Request Form signed by the President)
- Gifts and/or employee awards (require Vice President's approval)
- Hospitality or entertainment
- Leases
- Maintenance agreements
- Memberships
- Postage (except for annual estimate on certain programs)
- Radioactive Materials
- Rentals Telephone services (except for annual estimate on certain programs)
- Term contracts
- Utilities (except for annual estimate on certain programs)
- Weapons/ammunition
Revised 3/11