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Guide to Purchasing

Purchasing Levels and Approvals

Dollar level of Purchases Approval Requirements
Does not exceed $2,500 Small Order requisition does not require prior approval by the Business Office (not valid for professional or personal service, postage or travel reimbursements)
$2,500 - $10,000 Requisition form prepared and forwarded to Business Office for approval ordering. Approval date must be before or concurrent with the order date.
$10,000 - $50,000 Requisition form plus quotation sheet (minimum of three quotes) unless State contract or consortium contract pricing.
  Competitive bid by Business Office unless at or below State or consortium contract pricing, or approved by VPAF.
Over $100,000 Requires prior approval by the Board of Regents (meets monthly).

Professional or personal service contracts are required for speakers, honorarium and other personal service items.

Oklahoma is governed by a public use law, which disallows the use of public monies for personal items, food purchases except for lab use and other items not directly related to the mission of the University.

The requisition form is used as the purchase order in most cases. It is designed to be folded and inserted in a window envelope to expedite the processing of the purchase order. Therefore, as required by the U.S. Postal Service, we ask that on the requisition form the vendor address be completed in caps with no punctuation marks and with nothing noted below the City/State/Zip Code within the window section.

Telephone number can be noted below the lines for computer entry. Completed sample forms and stock forms are available at the Business Office.

Please call the Business Services Office if you have any questions or need additional information.

Revised 7/2020